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Kavli Story – From Manual Boards to Digital Lean Management

5 locations
2 countries
Kavli logo

Industry
Food Manufacturing

Employees
1000

Locations
Worldwide

Solution
DigiLEAN – Digital Daily Management & Continuous Improvement

Table of Contents

Meet Kavli

Kavli is a Nordic food producer with manufacturing sites in several countries, producing well-known spreads and food products for millions of consumers. The company has worked with Lean and continuous improvement for many years. Kavli is owned by Kavli Trust, which donates all of its profits to good causes. 

The Challenge

Despite a mature improvement culture: their daily operations relied heavily on manual boards and scattered documentation stored in Excel files and Word documents. 

“When I took over as Lean coordinator, I inherited a bunch of lists made in Excel and Word. Everything was scattered.” 
Roar Rauø
Operational Developer

The Search for a New Solution

Kavli began exploring options for streamlining their improvement initiatives. The team quickly realized that a simple document management solution wouldn’t be enough. 

“We were looking for a tool to get more structure in our improvement work.”
Linda Kidøy Petersen
Factory Manager

This search led them to DigiLEAN. 

The results: 

  • A customizable platform that could adapt to their lean practices 
  • A visual and intuitive interface to replace manual boards 
  • A centralized system for all improvement activities 
  • A tool that could support cross-functional collaboration and multi-site operations 

The Implementation Phase

Kavli first launched a pilot with a group of 10 employees to test functionality, usability, and impact. 

“We ran a small pilot with 10 people, and after the pilot we saw that it gave us something we were missing.” 
Roar Rauø
Operational Developer

After testing out DigiLEAN they noticed: 

  • Increased structure in workflows 
  • Easier documentation and follow-up on improvements 
  • Faster information sharing 
  • Better meeting productivity 

With demonstrated value and a developing enthusiasm among the teams, Kavli moved to a full international rollout.  

“Today DigiLEAN is being implemented at all Kavli locations internationally.” 
Roar Rauø
Operational Developer

Fast Return on Investment

Thanks to strong engagement, clear use cases, and DigiLEAN’s functionality and customer support, Kavli saw measurable ROI early in the rollout phase – through time saved, improved problem-solving, and reduced operational waste. 

Onboarding and Support

Kavli highlighted DigiLEAN’s onboarding as a key success factor. The guidance and support ensured that sites were equipped to adopt the tool effectively. 

Application of DigiLEAN Today

Today, DigiLEAN is fully deployed across multiple Kavli production sites, serving as a central platform for daily operations and long-term improvement. Teams use a wide range of modules, including: 

  • Daily Management Boards 
  • Improvement & Incident Tracking 
  • Root-cause Tools (A3, 5 Why, Fishbone, Pareto charts etc.) 
  • KPI Dashboards 
  • Meeting & Action Management 
“In daily operations, we use it in board meetings every day to follow up on improvement cases. The A3 function is very useful for our KPI and measurement work.”
Linda Kidøy Petersen
Factory Manager
“In daily board meetings at the factory, we get better visualization and can switch between tabs quickly to show more information in less time.”
Roar Rauø
Operational Developer

Outcomes of DigiLEAN implementation

Digital lean boards have eliminated the inefficiencies of paper-based workflows. Teams now benefit from: 

  • Clearer visibility and prioritization 
  • Automatic documentation and tracking 
  • Faster communication and follow up 
  • More effective daily stand-up meetings 

This has boosted productivity at every level. 

“— If you struggle to keep control of your improvement work and need structure, I absolutely recommend DigiLEAN.”
Roar Rauø
Operational Developer

Reduced Production Downtime

With better visibility into issues and faster problem identification, Kavli has reduced downtime and reacted more quickly to production deviations. The digital boards help teams escalate, follow up, and resolve issues in a structured and timely way. 

“— The visualization of stops and incidents on the line makes my job easier. Additionally, it’s good for improvement opportunities. The shift log helps information flow better between shifts, so I avoid double work.”
Klaus Holst
Line Technician

Reduced Paper Waste - Both Economically and Environmentally

The shift from physical boards and printed documentation to digital tools significantly reduced paper consumption. 

“If I look just a few years back and see all the paper use that has disappeared, how we have changed the way we run our morning meetings, we have really taken big steps.”
Roar Rauø
Operational Developer
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